For HVAC contractors
AI receptionist for HVAC contractors
GreeterHub is a vertical-trained AI receptionist for HVAC shops — it answers every call in one ring, triages no-heat and AC-not-cooling emergencies, books the job straight into your calendar, and routes true after-hours emergencies to your on-call tech. The 7 a.m. call you'd have missed in the truck becomes a booked appointment by the time you've had your coffee.
More than an answering service — GreeterHub is an AI office manager that books jobs, syncs to your CRM, and routes after-hours emergencies, not just a receptionist that takes a message.
Only 100 founding seats · $199/mo locked for life · Refund if we miss the September 30, 2026 launch
What GreeterHub handles on an HVAC call
It's trained on how HVAC calls actually go — not a generic script.
Emergency triage
Knows a no-heat call in January and an AC-out in July are emergencies, and a noisy condenser usually isn't. It asks the right questions — system type, age, symptoms, whether it's under warranty — before it ever books a truck.
Books the job live
Reads your real availability and books straight into ServiceTitan, Jobber, HouseCall Pro, Google Calendar, Calendly, or Acuity during the call — no callback, no double-booking.
Pulls customer history mid-call
Recognizes repeat customers and pulls their service history from your CRM, so the booking — and the tech who shows up — already knows the system.
Screens the spam
Filters the spoofed-local-number robocalls that clog your voicemail, so real customers always get through instead of competing with junk.
Knows the after-hours script
Confirms after-hours rates, payment on completion, and that supply houses are closed so model-specific parts may wait — the same questions your best dispatcher asks.
Bilingual at base
Answers in English or Spanish at no upcharge and no add-on tier.
24/7 HVAC answering service
Your phone rings at 2 a.m. with a no-heat call. GreeterHub answers it live, works out whether it's a real emergency, and — if it is — routes it to your on-call tech by text or call with the customer's name, address, and symptoms already captured. If it isn't, it books the first slot tomorrow, so nobody gets woken up for a thermostat with dead batteries.
You set the rules: what counts as an emergency, what after-hours rate to quote, which tech is on call tonight. GreeterHub follows them on every call, every night, weekends and holidays included — the coverage a human answering service charges $300–$500/mo for, without the hold queue or the voicemail summaries.
During the day, it backs up your office staff so calls stop rolling to voicemail the moment everyone's already on the phone.
Built for HVAC, not for everyone
HVAC-trained
Trained on system urgency, seasonal patterns, and the questions to ask before sending a truck.
Real-time booking
Native sync with ServiceTitan, Jobber, HouseCall Pro, Google Calendar, Calendly, and Acuity.
After-hours dispatch
Routes true emergencies to your on-call tech; books the rest for the next business day.
Bilingual EN/ES
English and Spanish at the base rate. No upcharge.
Live in 24 hours. Three steps.
15-minute business profile
Walk through your services, prices, hours, emergency rules, and edge cases. Done in less time than answering 3 voicemails.
45-minute white-glove onboarding
We connect your CRM, calendar, and forwarding rules, then test your top 5 call scenarios. You hear it answer before it goes live.
Forward your number — done.
5-minute carrier setup. Calls start landing. By tomorrow morning, your phone is solved.
24-hour live commitment. Not 3 weeks. Not “rolling onboarding.” Live tomorrow.
Key facts
- GreeterHub answers HVAC calls 24/7 and goes live in about 24 hours — not the 2–3 weeks a hybrid answering service takes.
- It books jobs live into ServiceTitan, Jobber, HouseCall Pro, Google Calendar, Calendly, or Acuity during the call.
- After-hours, it triages true emergencies to your on-call tech and books everything else for the next business day, by rules you set.
- Bilingual English/Spanish is included at the base rate, with no upcharge.
HVAC AI receptionist — FAQ
Only 100 founding seats — then the rate's gone
Founding members lock the rate for life. When the seats are gone, it doesn't come back.
Still on the fence? Hear it for yourself.
Call the demo: +1 855 799 6531Not ready to commit today?
Hold your $199 founding rate for $5$5 becomes a credit toward your first month. 100% refundable if we don't launch by September 30, 2026.
Keep reading
GreeterHub pricing
Per-call tiers, the founding rate, and the refund stack.
Try the live demo
Call the demo line and hear the HVAC receptionist work.
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